Donor management
Donor records and the history of each relationship in one place, so it is there before every conversation and every report.
AtlasOS for nonprofits and NGOs: one platform for donors, grants and governance
AtlasOS for nonprofits and NGOs is management software that brings donor management, grant compliance, board governance and programme monitoring into one platform, with the tasks, deadlines and communications that tie them together. Arke Technologies in Johannesburg built and owns AtlasOS, and it is available for nonprofits now.
NGO management software on a proven core
AtlasOS is the operating system for professional services firms, and it is in production at Evolv Accountants. For nonprofits and NGOs it covers donor management, grant compliance, board governance and programme monitoring, on the same compliance and workflow engine, communications inbox, AI-assisted advisory and white-label branding that the firms using it rely on. For product detail, visit the AtlasOS site (opens atlaspractice.app).
The result is one record of the organisation's work: programme staff, finance and the board see the same deadlines and status, instead of reconciling spreadsheets before every report. The same platform serves accounting and tax practices, audit and assurance firms and payroll bureaux, with legal practices in scoping.
From spreadsheets and a whiteboard system to one record
Many NGOs run their obligations from a donor spreadsheet, a shared inbox and a whiteboard system on the office wall. It works until a report date moves, or the one person who keeps the board informed is away. AtlasOS replaces that with four modules:
Grant compliance
Each grant's reporting dates and obligations tracked as scheduled tasks, with deadline alerts, an owner and a visible status, so no report to a funder depends on memory.
Board governance
Board dates and the actions agreed at each meeting scheduled, assigned and tracked like any other task, so the board can see what has been done.
Programme monitoring
Programme work tracked against what the organisation committed to deliver, so programme reviews and funder reports draw on one source.
Statutory deadlines in the same calendar
The compliance and workflow engine that runs SARS and CIPC workflows for accounting practices keeps statutory deadlines in the same calendar as grant reports:
- CIPC annual returns for a non-profit company, due each year on its registration anniversary. See our CIPC annual returns guide for fees and steps.
- Department of Social Development reports for a registered NPO: a narrative report, the annual financial statements and the accounting officer's report, due within nine months of the financial year-end (Department of Social Development, NPO obligations).
- SARS obligations, such as PAYE for employees and the organisation's income tax return, with the same deadline alerts.
Governance, POPIA and data you control
Funders back organisations they can trust with money and with people's information:
- POPIA. Donor and beneficiary records are personal information, sometimes special personal information such as health details. Sign-in runs through Firebase Authentication, and each organisation's data is isolated at database level.
- King IV. King IV has a sector supplement for non-profit organisations, and its Principle 12 asks the governing body to govern technology and information. One system of record, with owners and status on every obligation, gives the board something concrete to oversee.
- AI with limits. The AI-assisted advisory module answers staff questions about overdue tasks and compliance risks, and supports decisions without replacing human judgement. We never train models on client data without explicit consent.
- Your data stays yours. Your records belong to your organisation, and you keep your data, credentials and documentation if you leave.
- Your brand. White-label branding puts your logo, colours, email templates and PDF headers on what the platform produces and sends.
For the IT around the platform, from devices to email security, see our IT for nonprofits and NGOs.